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Revised Constiution Rough Draft


This is the revised version made to work as our RSO Constitution. Thoughts? __________________________________

Constitution
 
Purpose (Mission Statement)
-------
Organization & Administration
The Dagorhir at FSU, also known as the Realm of Canaur, will be governed by a two body system. One body made up of elected members referred to as the Assembly. The second is referred to as the Citizenry. The Citizenry is made up any qualified member of the Realm of Canaur general population. It is the Assembly’s and the Citizenry’s responsibility to work together for the betterment of the Realm and its participants.
Citizenry and Membership: All players that uphold the rules for safety, fairness, and respect for their fellow player are free to participate in Canaur activities. Becoming of the Citizenry does not affect whether or not you can participate in said activities. Canaur events are open to all participants. What becoming of the Citizenry does provide are voting rights and an official venue to voice opinions about the proceedings of the Realm. The qualifications are basic, and upon achieving them, the Citizen will receive their own fabric Canaur belt flag.
General membership: General membership includes anyone who has filled out and turned in a waiver to the Realm secretary and has attended 2 or more practices.
There is:
-No hazing or discrimination will be used as a condition of member ship in this organization.
-No University student may be denied membership on the basis of race, creed, color, sex, religion, national origin, age, disability, veterans’, marital, or any other protected status.
 
Citizenry Qualifications: In or to be considered a Citizen you must have completed the following
At least have made one blue sword that passes for safety.
At least 15 days of practice
At minimum, newbie level garb (the most basic level at which some one can pass at an event.)
Has demonstrated Familiarity with Dagorhir and Realm rules
Age limit 16
Upon completion, the member will be awarded the official title of Citizenry and their Belt flag publicly at a subsequent Canaur Event. Citizenry flags are a Gold Phoenix on Crimson or garnet back ground made of cloth.
In order to retain the rights and the privileges of a Citizen, the responsibilities of a Citizen must be up held.

The Responsibility of the Citizenry:
Providing a safe playing environment for themselves and those around them
Voting on issues and changes to the Realm
Voting on council positions
Submitting any concerns or proposals to be discussed at Assembly meetings

Revocation of Membership
General Membership may be revoked at any time if a member has repeatedly displayed misconduct or disrespect towards other members, or has intentionally and repeatedly violated the Realm constitution, the Dagorhir handbook and MOA while participating in practices and events, or the FSU rules of conduct while with the club.
 A person is allowed three strikes for minor offences before they are put on probation.
   -A minor offense includes but is not limited to;
Disruptive and disrespectful actions towards other members or towards non members while representing the chapter in any capacity.

-Complaints about members can be brought up with the Assembly members in private. The Assembly will discuss it and determine any further disciplinary action; IE giving of strikes or probation.
-If it is an Assembly member that is allegedly violating committing an offense and it is not addressed by their fellow Assembly members, It is the job of the Citizenry to bring it up at the beginning of an Assembly meeting, at which time it must be discussed and at that meeting.

Assembly member that commits Minor offenses: Any Assembly member that commits two minor offenses will return to the Level of Citizenry and if need be, a replacement will be voted in for the remainder of their term.
Citizenry that commits Minor offenses: Any Citizen that commits three minor offenses will be return to general membership and are subject to Probationary status.
-Major Offenses: Any Action that intentionally and directly violates safety precautions, violates FSU conduct code, or can be conceived as being dangerous or illegal while participating in Dagorhir club events and activities will result in an automatic probationary status or permanent expulsion from the club. This includes both Assembly members as well as Citizenry.
Forgiveness policy: Each new season proper behavior, one strike or minor offenses will be removed

Probation
 Probation denies participation in any group activities for how ever long is determined by the Assembly.

 Appeals
- Appeals for bans must be made within two months of the ban decision. A council of three Assembly members and three Citizens, all chosen at random, will be collected to discuss the Banned members plea and a is to be verdict rendered by vote among the temporary council. Any resulting ban decision made after this point will be permanent.

Assembly Member and Officers
Senior members of the Citizenry are encouraged to attempt these positions
The Assembly is here to act as a leader, representative of, and example for Canaur at large. Because they are in a leadership position, qualifications needed before being voted are higher than that of being a of Citizenry. The goal is to make certain that those in Assembly positions are attempting to lead by example.
There are is a minimum of Six council positions. The number of position can increase based on the proportion of active citizenry versus Assembly. Active Citizenry will be determined by the previous year’s attendance.
<25 Citizens: Six Assembly positions
30-50 Citizens: Seven Assembly positions
50-70 Citizens: Nine Assembly Positions
If the number of participants falls below the minimum, the Assembly members will complete their term and the assembly limit will be adjusted for next year.
 Three Assemble members must be able to fill the role of President, Treasury, and secretary if the Realm is to remain a school club. Meaning, these Assembly members must be at least a part-time student of FSU with at least one full semester completed. The remaining Assembly positions may be filled with any other qualified Citizenry that is voted into position. It will be determined among the Assembly members how remaining responsibilities are divided amongst themselves. Regardless, all Assembly members are equal in their positions and responsibilities and should conduct themselves as such. All council members will receive a fabric pelt a Black Phoenix on a white background.
1. Eligibility
Council Qualifications:
Having already become of Citizenry
Attend Canaur Volunteer Events= 5
*Council can determine if any independent work done for the Realm can be counted towards the volunteer count
Are familiar with Safety tests
Is verse in Dagorhir and Realm rules
At least 30 days of practice

2. Responsibilities of the Assembly
The Responsibilities of ALL Assembly Members Includes but is not limited to:
Management of club activities
Organizing Practices
Presenting issues and changes for voting to the citizenry via chosen media
Keeping track of attendance and membership
Keeping track and providing awards and acknowledgements
Mediating problems between and with members
Using their experience to improve and enrich the Realm
Meeting once a month
Upkeep of the website, email, and any digital material that represent the Realm
Be familiar and up to date with MOA Dagorhir Rules and Regulations
Attempts to assure that the majority of all major Canaur events are documented (Pictures)
Promoting the fighting and culture of Canaur
Ensures that all Assembly members perform their duties as defined by the constitution
 


Last edited by Lasciel Caphra, 2/16/2012, 4:09 pm
1/27/2012, 6:32 pm Link to this post Send Email to Lasciel Caphra   Send PM to Lasciel Caphra Blog
 
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Re: Revised Constiution Rough Draft



The responsibilities specific to those taking on the named Assembly positions of President, Treasurer and Secretary includes, but is not limited to:
President:
One of the three signers of paper work or financial documents involving the school
Acts as representative and liaisons between the school and the club for on campus activities
Reserves space from the school for club activities when required
Keeps the Assembly and Club members up to date on school activities
Performs an audit of all financial transactions of the organization at least twice a semester
Treasurer:
-One of the three signers of paper work or financial documents involving the school
-Keeps an accurate account of all funds received and expended
-Be one of the three signers of financial documents.
-Collects payments and fees and keeps track of delinquent payments?
-Is responsible for creating a budget reports at the beginning and end of the semester and at the request of the president, vice president, and Advisor.
-Provides financial records sufficient enough to allow the vice president to perform an audit.

Vice President:
One of the three signers of paper work or financial documents involving the school
Getting print outs from the school and orchestrating the distribution of flies for advertisement and event.
Taking minutes at meetings
Notifies members of meetings, or changes to events via email, phone, and forum at least 48 hours in advanced
Maintains accurate list of all members and meeting attendance
Posts topics for voting
Performs an audit of all financial transactions of the organization at least twice a semester

Term: The Term length for an Assembly member is one year starting from the fall to the end of the subsequent summer. The Voting for the next years Assembly position holders will be performed each spring and new Assembly member will take over the following Fall.

Assembly Vacancies
The Assembly should not have any less than four positions filled. In the event that it does happen, an election should be held in and attempt to fill the position.
Resignation: If an Assembly member no longer feels they are capability of fulfilling their duties, they must submit a notice of their resignation two months prior to give the opportunity to vote in a replacement.

Voting
Voting For Assembly Members
If there are less applicants than required seats, the voting will be done to determine if it is yes or no on the individual taking the seat. If there are more applicants than positions, voting will be done on a scale, and those with the most votes take positions.

Voting
Proposals and suggestions will be brought to the councils attention During meetings or at via detailed emails least week prior to meetings. The topic will be discussed during the meeting and the final version to be voted on via the forum. One vote per person.

Council meetings are open to all Citizenry.
With 70% majority vote, the council can overturn a citizen vote. It is then resubmitted to be revote on by the citizens but it must pass with 3/4ths of the votes.
Meetings
1. Assembly Meetings
Meetings are to be held at least once a month independent of practice times.
Meeting times must be announced at least a week pior and are to be held in a location open to all Citizenry.
At Meetings there should be a time allotted when a Citizen may present and issue to be discussed in the meeting.
Meetings are to also be used as time set aside for the Assembly to organize the events, tasks, and activities of the Realm of Canaur and to assign jobs amongst themselves or deligate assignments to any willing Citizenry.

2. Games & Practices
-With the exception of poor weather conditions or emergencies, there will be at least one practice a week. Any more than that will be up to the availability of any Assembly Member in charge of that week’s practice, as well as the willingness of the club members.
  
Advisor
1. Nomination and Role
-The advisor shall be selected by a simple majority vote of the Assembly.
- The advisor shall serve as a mentor to the organization providing guidance to the officers and members. There is no term limit for an Advisor. The Advisor has no voting rights
2. Removal and Replacement of Advisor
-The advisor will be notified in writing of the possible removal at least 72 hours prior to the vote, and will be allowed to address the organization in his/her defense prior to voting. The entire club can participate in the vote. There must be a 2/3 majority in order to remove the advisor from his or her duties. In the event that an advisor is removed or resigns, a new advisor needs to be elected within 14 days.
  
Finances
1. Membership dues
There are no membership dues. Practices and meetings are free and open to all members.
Events: Anyone attending a special event outside of general practices are required to pay the event fee unless otherwise stipulated.
  
  
2. Spending Money
There must be two signatures for any monetary transaction. Only the president, Treasurer, or adviser may be signatories of all monetary transactions.
  
  If two of the required signers cannot be present during the event of the purchase, a list of preapproved items for purchased must be made and signed by two designated signatories in order for any purchases to be made. All receipts must be turned into the Treasurer.
  
4. Dissolution of organization
If the organization ever ceases to exist, any funds remaining shall be remitted to the SGA, or donated to a choice charity.
  

Amendments
Amendments to the constitution must be proposed in writing to the Assembly and approved by the club in a 2/3 majority vote.
1/27/2012, 6:34 pm Link to this post Send Email to Lasciel Caphra   Send PM to Lasciel Caphra Blog
 
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Re: Revised Constiution Rough Draft


Is there a time frame for when Elections will be held for assembly members?

Can members of the Citizenry that are not FSU students still vote for Pres VP Secretary or Treasurer? I only ask because at TCC it was an SGA policy that you had to be a student to vote or hold office in a club.

Also, Will the Citizenry and Assembly have a chance to vote on how funds will be spend before requisition goes to signature ( I didn't see that under responsibilities of council)

---
Blood for the Blood God!
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Re: Revised Constiution Rough Draft


I would put it sometime mid to late spring semester, to give them a little bit of time to be shown the ropes by the previous members.

Should we put term limits up you think? Like you can hold a seat more than two or three times? Or would it event really matter for us?

As far as I know yes. Out side people can participate in the club, it's just when it comes to counting them towards the number you need to remain a club (10 fsu students at least) and getting money from the school we cannot count them. I'm pretty sure there is no rule against them voting.

I can add that.
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Re: Revised Constiution Rough Draft


Term limits are not necessary for us. I don't foresee any sort of Machiavellian-style power dominance going on. If such a thing happened, people would just stop supporting the person with power anyway.
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Re: Revised Constiution Rough Draft


It's my power and I want it now!

---
-Meager
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Re: Revised Constiution Rough Draft


*Mr. Burns Impression* You Under estimate me Cordane. Sanders! Unleash the hounds!

---
Blood for the Blood God!
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Re: Revised Constiution Rough Draft


Do'h! >.<
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Re: Revised Constiution Rough Draft


With Canaur being a group that is highly, but not solely represented by FSU students, I think its fair that there is writing that a non-FSU attendee may run for Prez. People such as Cordane, Smitty, and Sam all come to mind... each of which have their strengths in leadership (though I would have to trick them into doing so). *flashes something shiny in front of them emoticon

I propose that there is writing that includes a position for a non-FSU Prez of the chapter and an appointed FSU member to stand in for the SGA Rep. For paper work and view of the University, they would be the offical FSU Prez of our organization, but answer to and have decisions made from Canaur Chapter Prez.

I would love to hear feed back on this. My idea is that we need to think about Canaur past the boarders of campus. Some of our strongest, most attending, and geared members are non-FSU students. I want our strongest members to be just as represented!

Share your thoughts!

~Deakon~

---
Born and raised Eryndor,
Every thing else is just a foam stick...

http://www.dagorhiroftallahassee.webs.com
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Re: Revised Constiution Rough Draft


I like that idea! emoticon

---
-Meager
2/10/2012, 8:53 am Link to this post Send Email to Bill Mock   Send PM to Bill Mock Blog
 


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