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Cordane Profile
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Re: Hosting our own event?


quote:

Lasciel Caphra wrote:

Things that we would like but dont need, is access to bathrooms, allows drinking, and perhaps has kitchen or great hall area that could be used.





This is much bigger than you realize. If you're going to host an event over the span of days, having access to bathrooms is required. Beyond that, a kitchen/food vendor is STRONGLY suggested - otherwise, you'll have to make SURE that folks bring enough provisions to last for the entire time. Finally, if people are sitting around a campfire, they WILL drink. You WILL NOT stop them. Having a place that allows this is basically required. The Great Hall would be nice, but really you just need a back-up plan in case of severe weather.
3/13/2012, 3:32 pm Link to this post Send Email to Cordane   Send PM to Cordane
 
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Re: Hosting our own event?


What I mean by that is if the place does not have access we need to rent portapotties. I did not mean a place with out them entirely. I should have been more clear.
3/13/2012, 3:37 pm Link to this post Send Email to Lasciel Caphra   Send PM to Lasciel Caphra Blog
 
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Re: Hosting our own event?


Just an update. I've called several places with no luck, but many of those places refereed me to other places. I will be calling them tomorrow.
3/15/2012, 6:13 pm Link to this post Send Email to Lasciel Caphra   Send PM to Lasciel Caphra Blog
 
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Re: Hosting our own event?


As I mentioned to day at practice, Lets learn to crawl before we can walk. I LOVE your enthusiasm for an camp out event... But we are just not there yet. Eryndor did not put on their fist camp out event until many years after their existence and this was a co-hosted event with Middle March. (look them up, good group of groups in IN)

With that said, lets get into the mind set of day events. Yes it will be tough to encourage other groups to drive 4 hours to come fight at event. However, I KNOW we can achieve that. How you ask. By accurate planning and informative advertizement.

Lask was right about how it is not all fun and games when it comes to hosting events. However from personal experiences, I know that if we get enough people committed, we can work in shifts and some can still get some fighting done.

With a few hours of planning and commitment from the group I know we can plan out a nice event. I have a few ideas rolling around in my head and would be willing to share my experience with those will to give the commitment to Canaur. Eryendor didn't get on the map just for being some really great fighters in nice garb. We were known to put on some of the best events in our area and people traveled the distance to take part in it.

So I want to know now, Who's with me?

---
Born and raised Eryndor,
Every thing else is just a foam stick...

http://www.dagorhiroftallahassee.webs.com
3/17/2012, 10:26 pm Link to this post Send Email to Deakon Avory   Send PM to Deakon Avory AIM
 
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Re: Hosting our own event?


[url][sign in to see URL]

---
I've never claimed to be nice.
3/17/2012, 10:37 pm Link to this post Send Email to SamaelZER0   Send PM to SamaelZER0 Blog
 
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Re: Hosting our own event?


Im glad to see your with me... (damn, am I that creepy?) any ways... here is a list I put together to get us thinking and to plan things out. It is rough and missing parts. But feel free to jot down ideas and bring them to the table!

~Deakon~

I. Time line
    A. Check in
        1. Waivers
        2. Payment
        3. Tags
    B. Weapons check
    C. Pick up battles

D. Battle 1

E. Battle 2

F. Battle 3

G. FOOD!

    1. From where?

    2. Who will pick up?

H. Battle 4

I. Battle 5

J. Main Event (Story Battle)

1. Story needs to be written

2. Plan out battle (test battle)

3. ‘Artifacts’

4 Materials

K. Close/Thank you

L. Clean up

II. Location
    A. Team (2 people?) to look into the proper channels to get a space.
    B. How much will this cost us? (we want LOW cost)
    C. How many people are we alloyed?
    D. Is this place easy to find?
        1. Signs need to be made to help people get there.
    E. Consider space
        1. Parking
        2. Fighting
        3. Noise
        4. Bystanders/viewers/non-coms

III. Materails
    A. Blank Waivers
    B. Weapons check
        1. Colored tape
           a. blue
           b. red
           c. yellow
           d. green
        2. Wepons check ‘specs block’
IV. Postings

V. Clean up
    A. ALL available of Canaur should help with this
    B. If on-site trash cans are not available, trash will need to be transported.
    C. A little bit of Canaur monies should be spent on trash bags for the event
VI. Advertize
    A. Posts should be made to other groups message boards. If they do not use Runboards, a “Canaur” account should be created and info of user name and pass should be held by those who need it.
    B. Web page with info and graphics should be created to be given in links
    C. Invites should be sent to individuals and groups on social media sites such as FB and G+

VII. Follow up
    A. After the event “thank yous” should be sent to groups who came, especial those who traveled the “4 hours”
    B. Follow up questions asked; what did you like best? What can we work on?

Last edited by Deakon Avory, 3/20/2012, 3:01 pm


---
Born and raised Eryndor,
Every thing else is just a foam stick...

http://www.dagorhiroftallahassee.webs.com
3/20/2012, 2:59 pm Link to this post Send Email to Deakon Avory   Send PM to Deakon Avory AIM
 


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